Products – creating and managing

The Products tab is where you manage the products and services you invoice. Once products are created in advance, you can add them to an invoice quickly without typing every line by hand.

Creating a new product

Go to the Products tab and select "New product". Fill in the following details:

Product code is the product's identifier, for example a running number or your own abbreviation. The code can be in any format you like.

Description is the product's description, which is automatically filled in on the invoice line once you've selected the product on the invoice.

Name is the description of the product or service shown on the invoice.

Unit tells you which unit the product is sold in, for example pcs, h (hour), kg, or mo (month).

Unit price is the product's price per unit.

VAT treatment determines whether VAT is included in the unit price or not. This affects how the price appears on the invoice:

• In consumer sales, it's often worth including VAT in the unit price if you want the invoice total to be a round number (e.g. €10.00)

• In business-to-business sales, prices are typically stated at 0% VAT and VAT is added on top, so in that case VAT is not included in the unit price

VAT rate is the applicable VAT percentage. The most common rate is 25.5%, but for example food and books have a reduced rate.

Account lets you select a bookkeeping account if you keep your books on an accrual or invoice basis. The selected account is used when the posting is created automatically.

Using a product on an invoice

Once a product has been created, you can add it to an invoice from the Invoices tab when creating an invoice. The product's details are filled in automatically, and you can still edit them for the specific invoice.